Sponsors & Exhibitors

Sponsors & Exhibitors Information

Exhibition dates

Build up	Thursday 2 May 2019	Time to be advised
Exhibition times	Friday 3 May 2019	09h00 - 17h30
Exhibition times	Saturday 4 May 2019	08h30 - 17h30
Exhibition times	Sunday 5 May 2019	09h00 – 13h30
Exhibition Breakdown	Sunday 5 May 2019	From 13h30

Hospitality

Use Velocity Vision for all your hospitality needs. Contact craig@velocityvision.co.za for more information.

Payments

Please note payment is due by 31 December 2018 in order to qualify for the discounted rate. Thereafter you will be re-invoiced at the rate stipulated and these payments need to be made by 31 March 2019. All Sponsorships and Exhibition packages must be paid prior to the Congress. NOTE: Purchase orders will not be accepted as a valid proof of payment.

Terms and conditions

Only completed and signed Exhibition/Sponsorship Booking Forms will be accepted to confirm a booking.
A Cost Estimate or Tax Invoice will be issued on receipt of this signed Letters of Intent/Booking Form.
All stands will be sold on a first come first confirmed basis.
No stand booking will be confirmed without a signed contract, no reservations allowed.
All Sponsorship and Exhibition packages must be paid in full by no later than 31 March 2019.
Should payment not be received by the above date, exhibitors will not be allowed to build up or exhibit.
All cancellations must be received in writing.
All written bookings will be in accordance with these rules and regulations being read, understood and agreed to.
Stands cancelled before 15 February 2019 will be refunded less 20% handling fee.
Stands cancelled on or after 15 February 2019 will result in a 100% cancellation fee.
Should any booking confirmation be received after 15 February 2019 the full 100% cancellation fee will still apply.
No refunds will be issued for cancellations received after this time.
Relevant refunds will only be issued after the Congress has taken place.
All prices quoted are excluding VAT.